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PM2 An overview

por certificacionpm

(A copy in Spanish of this article can be found at the following link)

There are quite a few methodologies that we study to better manage our projects. PMI certifications, IPMA, AXELOS (Prince2) or the Agile Alliance, among others. Each of them focuses on some specific aspects and some are even specialised in certain geographical areas. Last 1st and 2nd of February, the European Commission presented PM2, a Project Management Methodology that is here to stay. In fact, it is supported by the European Council, the European Central Bank and the Committee of the Regions. But, which has been its evolution and which is its actual moment?

1. PM2 Evolution

PM2_certificacionpm

Source: Open PM 2018 Conference. Brussels, February 1 and 2, by Nikos Kourounakis

May be, some of you are not familiar with this methodology since in its first stages it has been only offered to EU staff. Since 2012 there are around 1000 certified professionals at the Commission, with a 20% increment each year. 80% of the Institutions at the EU have access to the PM2 training and certification programs.

Nowadays, its application is open to EU Member States, EU Grant beneficiaries, EU Contractors, the Public and the Private Sector. Next step… the Citizens. Are you ready to become a PM2 certified?

2. PM2 Fundamentals

Source: Project Management Methodology Guide. Open Edition V.1.0. Pg 11. EC. CoEPM2

This image describes the PM2 stems, its roots, how its methodology has been conceived and how we can put it into practice. There are 3 main key aspects to be outlined:

  1. Best Practices. PM2 incorporates elements form worldwide accepted methodologies and also from the experience of the Commission itself. This has been the source of the PM2 Methodology Guide that you can freely download in this link.
  2. The overriding concern is to provide effective delivery of solutions and benefitswhich becomes a general trend in management nowadays. We do not any longer mean to execute a project but to provide value to our client and stakeholders.
  3. The PM2 Mindset. The team has to remain mindful that the methodologies are there to serve projects and not the other way around, it has to be committed to delivering the highest value and its members have to share knowledge, among other practices. The Mindset is like a glue that helps the team and stakeholders be aligned with the project objectives under the PM2 umbrella, its way of working and understanding of projects.

How these 3 key aspects help me manage best? Being them its basis, PM2 develops a body of knowledge (materials, roles, documents, processes…) to help us manage. This body comprises in 4 interwoven pillars (Governance, Lifecycle, Processes, Artefacts) and another transversal one (Control and Agility).

Let’s know what do we mean by each of them:

  • Governance. It mainly refers to the roles and responsibilities of the project that PM2 describes in detail for each phase of the project. Governance introduces us the importance of communication, stakeholders, ethical aspects… It is of interest the classification of roles according to the different project layers: Business Govern Layer, Steering Layer, Directing Layer, Managing Layer and Performing Layer. Also of interest the classification of roles according to requestor vs provider side.

Source: Project Management Methodology Guide. Open Edition V.1.0. Pg 12. EC. CoEPM2

  • Lifecycle. PM2 lifecycle has four sequential phases and a transversal one. Let’s see them. In the Initiating phase we define the desired outcomes, create the Business Case, define the project scope and get the project off to good start. In the Planning phase, we assign a Project Core team, elaborate the project scope and plan de work. In the Executing phase we coordinate the execution of the project plans, the team produces the project’s deliverables. In the Closing phase we coordinate the project’s formal acceptance, report on the project’s performance, capture lessons learned… In the Monitor and Control phase we monitor and control all the project and management activities. (Description for each phase has been taken from the Project Management Methodology Guide. Open Edition V.1.0. Pg 12. EC. CoEPM2)

Source: Project Management Methodology Guide. Open Edition V.1.0. Pg 11. EC. CoEPM2

  • Processes. It refers to Project Management activities where the tools and techniques are of great help and that we can find in each phase.
  • Artefacts. These are be the most tangible assets of the methodology which tell us what to deliver in each moment, which documents and templates to use. In the image below you can see main artefacts and drivers of each phase.

Source: Project Management Methodology Guide. Open Edition V.1.0. Pg 15. EC. CoEPM2

3.   Which are your impressions about PM2?

The Commission stresses the fact that PM2 is an easy to use and adapt methodology backed up by a community of practice, coaching sessions, online documentation… It is open and relies on the community. All these and more, is what makes it different.

You can get more information and share your impressions with the PM2 community at the project wiki, and at the project page.


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